Corporate Secretarial Services in the UAE
Board decisions, shareholder changes and statutory records only protect your company if they are properly documented and kept current. FinApt Group manages the corporate secretarial work that keeps your company's governance record accurate and ready for scrutiny from a bank, an investor or an auditor.
Comprehensive Secretarial Solutions
Establishing flawless corporate records, maintaining UBO registers, and ensuring decision enforceability across operations.
Board & Shareholder Matters
Drafting and executing compliant board resolutions, shareholder circular resolutions, and formal meeting minutes, ensuring every strategic decision possesses a clear, legally sound paper trail.
- • Annual General Meeting (AGM) notices and minutes
- • Dividend declarations and capital increase resolutions
- • Director appointments, resignations, and bank mandates
Statutory Registers & UBO
Maintaining statutory registers required by UAE law: Register of Members, Register of Directors, and the mandatory Ultimate Beneficial Owner (UBO) register under Cabinet Decision No. 109 of 2023 on Regulating the Beneficial Owner Procedures, as applicable and amended.
- • Mandatory UBO register maintenance & authority filing
- • Updating UBO declarations within statutory 15-day window
- • Maintenance of Director and Shareholder ledgers
Annual Corporate Compliance
Managing the recurring corporate governance confirmations and statutory filings required to keep your company in good standing with licensing authorities, separate from trade licence renewal.
- • Annual corporate return and governance filing
- • Confirmation of registered office and officer particulars
- • Coordinated with corporate governance best practices
Why Corporate Secretarial Health Protects Enterprise Value
Missing, defective, or inconsistent corporate secretarial records represent one of the most frequent red flags discovered during investor due diligence, commercial bank KYC reviews, or annual external audits. These gaps inevitably surface at critical junctures, such as during an equity funding round, debt refinancing, or trade exit. Maintaining orderly, contemporaneous records prevents costly commercial delays and protects shareholder interests.
For ongoing trade licence renewals, see our licensing and regulatory services. For audit readiness, explore our external audit services.
Why FinApt Group for Corporate Secretarial Services
Active corporate governance stewardship aligned with legal, audit, and tax reality.
Aligned with Commercial Reality
Corporate records are kept consistent with your operational reality, shareholding changes, and executive actions, rather than filed once at incorporation and neglected.
Due Diligence & Audit Integration
We work in lockstep with our audit and transaction advisory teams, structuring registers to pass institutional buyer and lender scrutiny without hesitation.
Historical Record Remediation
Experienced in diagnosing historical corporate gaps, reconstructing missing shareholder minutes, and bringing neglected statutory registers up to full regulatory standard.
Frequently Asked Questions
Practical clarity on statutory registers, UBO compliance, and board governance.
Statutory registers (shareholders, directors, officers), formal board and shareholder resolutions, meeting minutes, and records of significant corporate changes. Furthermore, a Register of Ultimate Beneficial Owners (UBO) is legally required under Cabinet Decision No. 109 of 2023 on Regulating the Beneficial Owner Procedures, as applicable and amended and must be filed with the licensing authority.
Clean, certified records confirm the legitimate chain of ownership, ultimate control structures, and verify that major commercial decisions were legally authorised by the board or shareholders. Gaps or conflicting dates are standard red flags in institutional reviews.
No. Licence renewal is an operational administrative process managed under our licensing and regulatory practice. Corporate secretarial covers internal legal governance: drafting resolutions, updating registers, recording director appointments, and filing annual statutory confirmations.
Yes. We routinely conduct comprehensive corporate governance audits, identify missing resolutions or unregistered share transfers, reconstruct missing minutes, and bring all statutory books into full compliance.
Protect Your Company with Impeccable Corporate Records
Connect with FinApt Group's secretarial specialists to update your statutory registers, maintain UBO compliance, and prepare your governance books for banking and investor scrutiny.